Inventory Control & Purchasing

Custom Alarm

job description

Inventory Control & Purchasing is responsible for purchasing parts needed to fulfill our external and internal customer needs. Obtain price quotes and expected delivery dates for quality products at a fair price. Purchase and track equipment, tools, parts, and supplies. Maintain a variety of computerized records. Lead by example and support the Vision, Purpose, and Core Values of the company.

Starting pay within the specified range of $23-$27/hour will be commensurate with applicant's background including education, experience, skills, and work history.


Essential Functions

  1. Responsible for purchasing and maintaining parts in our system. This includes a consistent naming convention, price, lead time, min/max levels, and vendor information.

  2. Work with vendors to negotiate best value pricing and to understand lead times and planned ship dates. Follow up with any open orders not received by the expected delivery date. Proactively seek solutions to delivery delays or problems and communicate the status to relevant personnel. Maintain a “hot board” showing status on all critical parts.

  3. Work with other inventory team members, Project Managers, and finance to set inventory level targets. Develop programs to meet those targets.

  4. Communicate and review upcoming installations with the Operations Manager, Project Managers, and Schedulers. Verify installation dates and service equipment needs and keep inventory team members informed. Assure proper and prompt ordering of materials for jobs to meet schedules.

  5. Enter purchase order information into computer records. Print and distribute copies to appropriate associates. Update equipment information including prices, last purchase date, and location of equipment in stock. Review computer list of inventory and inform department managers of equipment which has not been used during a six-month period.

  6. Assist and back-up inventory department functions. This may include handling equipment repairs and returns, researching warranty dates, and completing record keeping information to assure proper tracking of repaired/returned equipment. Provide back-up with forwarding paperwork to accounts payable and/or billing for proper credit or billing.

  7. Review equipment listed on SRO's and service tickets, assign inventory numbers, and submit paperwork to billing daily.

  8. Deliver parts to a job site as needed. This will be a shared responsibility with others in the inventory department.

  9. Manage a responsible recycling program for used material coming back in from the field.

  10. Serve as back-up for coordinating the annual physical inventory process with the inventory team.

  11. Act as back-up for other inventory team members as needed.


  1. High school diploma or equivalent

  2. Two-year business degree or equivalent level of inventory control and purchasing experience

Skills Knowledge

  1. Excellent communication skills including written, verbal and listening

  2. Negotiating skills

  3. Excellent judgment and decision-making abilities

  4. Proficient computer skills including Microsoft Office applications such as Word, Excel, and Outlook

  5. Excellent customer service skills with internal and external customers

  6. Organizational skills

  7. Strong attention to detail and accuracy

  8. Electronic and mechanical knowledge beneficial

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.    

The highest percentage of time is spent sitting; however, standing, sitting, stooping, and climbing stairs and ladders are also important parts of performing this job. Heights generally do not exceed six (6) feet but may at times range from six (6) to 15 feet. Lifting, carrying, pushing, and pulling objects are necessary daily. Weights can range from 10 to 100 pounds. Reaching overhead and in front of the body is also necessary on a regular basis. Audio, visual, and verbal functions are vital aspects in this position. Use of a computer screen and keyboard is frequently necessary. Simultaneous movement of hands, wrists, and fingers is an important element. Driving a company vehicle is at times required. Operating hand tools is necessary occasionally.

Working Conditions

Most of the day is spent in a comfortable office environment, with some exposure to the outdoors. Occasional after-hours work may be required.

Other Requirements:

Regular and reliable attendance is required. A person in this position must have a valid driver’s license, an excellent driving record, and must be insurable under Custom Alarm’s auto insurance policy. Due to the security nature of our business, an offer of employment is contingent upon successful completion of a background check and drug test.


contact information

business: Custom Alarm
contact: McKenzie Pedersen
address: 1661 Greenview Dr. SW
Rochester, MN 55902
phone: 507-288-5522 (Call Now)